Category Archives: Council Agenda

COUNCIL AGENDA 10 DECEMBER 2018

CYNGOR CYMUNED   LLANFAIR DYFFRYN CLWYD   COMMUNITYCOUNCIL

CLERK – MRS EIRWEN GODDEN

35 MAES CANTABA

RUTHIN  LL15 1YP

TEL 01824 707151      clerk.llanfairdc@gmail.com

3 DECEMBER 2018

An Ordinary Meeting of the Community Council is to be held on

MONDAY  10 DECEMBER 2018 at 7.00 PM AT YSGOL LLANFAIR.  

Councillors are required to attend to consider matters listed on the agenda below.

Eirwen Godden, Clerk to the Council

AGENDA

PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Declarations of Interest and Acceptance of Office

3  Community Matters –

To receive and consider updates on

3.1  Old School Site Llanfair D C 3.2  Mains Gas  3.3 Feasibility Study Results/Community Plan [appointment of Council representative]/Newsletter

3.4  Memorial Plaque to Aircrew

4  Confirmation of minutes of the Ordinary Meeting held on 12 November and Special Meeting held on 19 November 2018

5  Matters Arising

495.1  Housing – Elizabeth Owen Terrace, Llanfair DC

6  Correspondence/Reports –  To consider

6.1  the Council’s response to the Clocaenog Forest Wind Farm Community Investment Fund Survey [deadline 17/12/18]  www.innogy.com/clocaenogforest

6.2 To receive feedback/report[s] on conferences/training/meetings

7  Planning  www.denbighshire.gov.uk/planning

To confirm the Council’s response to

7.1  Application 19/2018/1059  Alterations and extension to dwelling and erection of replacement detached garage/workshop building at Ty Canol, Ty Terfyn Road, Llanfair [deadline 30/11/18]

To consider

7.2  Application  20/2018/1129  Erection of extension to dwelling at Pendyffryn, Pentrecoch [deadline 20/12/18]

7.3  Application 20/2018/1142  Demolition of existing dwelling and erection of a replacement dwelling at Llidiart Fawr, Llidiart Fawr Road, Pentrecelyn [deadline 21/12/18]

7.4 Reply received re Application 20/2018/0802  Email dated 19 November 2018 from DCC’s Flood Risk Manager via the Senior Planning Officer regarding drainage details for the new housing scheme In Llanfair

8  Highways & Environment

8.1  To consider action taken with regard to loose dogs on public bridleway 7 Llanfair DC

PART 2  Confidential Items – Exclusion of Press & Public

9  Financial Matters – To

9.1  approve payment of accounts/invoices/expenses claims

9.2  consider requests for financial aid

9.3  consider draft Precept Budget [deadline for submission to DCC – 15/01/19]

9.4  receive an update on quotations for Repair of Church Wall, Llanfair D C

9.5  consider a bank signatory to replace Medwen Roberts

10  DATES OF FUTURE MEETINGS

[all meetings to commence at 7 pm]

2019   14 January, 11 February, 11 March

COUNCIL AGENDA MONDAY 8 OCTOBER 2018

CYNGOR CYMUNED   LLANFAIR DYFFRYN CLWYD   COMMUNITYCOUNCIL

CLERK – MRS EIRWEN GODDEN

35 MAES CANTABA

RUTHIN  LL15 1YP

TEL 01824 707151  eirwengodden@aol.com

1 OCTOBER 2018

An Ordinary Meeting of the Community Council is to be held on

MONDAY  8 OCTOBER 2018 at 7.00 PM AT YSGOL LLANFAIR.  Councillors are required to attend to give consideration to the matters listed on the agenda below.

Eirwen Godden, Clerk to the Council

AGENDA

PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Declarations of Interest

3  Community Matters –

To receive and consider updates on

3.1  New School Llanfair D C 3.2  Mains Gas  3.3 Feasibility Study Results/Community Plan/Newsletter

4  Confirmation of minutes of the Ordinary Meeting held on 10 September 2018

5  Matters Arising

5.1  War Memorials

5.2  Council Vacancy

6  Correspondence –  To consider

6.1 Letter dated 14/09/18 from the Local Democracy & Boundary Commission for Wales re Review of the Electoral Arrangements for the County of Denbighshire – Draft Proposals.  Whilst preserving the existing geographical arrangements within both electoral wards the Commission is recommending a new electoral ward name of Llanfair Dyffryn Clwyd and Gwyddelwern.   Deadline for comments on the review – 13/12/18.

6.6 To receive feedback/report[s] on conferences/training/meetings

7  Planning  www.denbighshire.gov.uk/planning

To confirm the Council’s response to

7.1  Email dated 19/09/18 from DCC’s Business Improvement & Modernisation Unit re a street naming and numbering application for proposed housing on land west of Wrexham Road, Llanfair D C [deadline for comments – 17/10/18]

7.2  Application 20/2018/0871  Change of use from community centre to single dwelling house [Class C3] [Listed Building Application] – Church House, Llanfair D C – [deadline for comments – 12/10/18]

8  Highways & Environment

To consider

8.1 WLGA Consultation/Survey re Unadopted Roads in Wales [email dated 26/09/18]

8.2  Church Wall, Llanfair D C – To consider update on quotations

 9  Standing Orders

To add the following clauses

“1.7  The contributions or speeches by a councillor shall relate only to the motion under discussion and shall not exceed 3 minutes without the consent of the chair of the meeting

1.8  A meeting shall not exceed a period of 2 hours”

[Note – this item was deferred at the last meeting held on 10 September 2018 in accordance with standing order 26.2]

PART 2  Confidential Items – Exclusion of Press & Public

10  Financial Matters – To

10.1  approve the Summary of Income & Expenditure for the period 1 April to 30 September 2018

10.2  approve payment of accounts/invoices/expenses claims

10.3  consider requests for financial aid

11  DATES OF FUTURE MEETINGS [all meetings to commence at 7 pm]

2018   12 Nov, 10 Dec

2019   14 January, 11 February, 11 March

COUNCIL AGENDA 10 SEPTEMBER 2018

CYNGOR CYMUNED   LLANFAIR DYFFRYN CLWYD   COMMUNITYCOUNCIL

CLERK – MRS EIRWEN GODDEN

35 MAES CANTABA

RUTHIN  LL15 1YP

TEL 01824 707151  eirwengodden@aol.com

3 SEPTEMBER 2018

An Ordinary Meeting of the Community Council is to be held on MONDAY 10 SEPTEMBER 2018 at 7.00 PM AT THE GENUS CENTRE, LLANRHYDD, RUTHIN LL15 2UP.  Councillors are required to attend to give consideration to the matters listed on the agenda below.

Eirwen Godden, Clerk to the Council

AGENDA

PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Declarations of Interest

3  Community Matters –

To receive and consider updates on

3.1  New School Llanfair D C

3.2  Mains Gas  3.3  Defibrillator at Graigfechan 3.4 Community Plan/Newsletter

4  Confirmation of minutes of the Ordinary Meeting held on 9 July 2018

5  Matters Arising

6  Correspondence –  To consider

6.1 Letter dated 14/07/18 and email dated 30/08/18 regarding the World War 2 Air Crash Llanfair D C Memorial

6.2 Email dated 06/08/18 from Wales Audit Office about the Community Council’s participation in the 2018 study – effectiveness of internal audit controls

6.3 Update on Community & Town Council Review

6.4  Email dated 07/08/18 – Resignation of Councillor

6.5  Letter dated 13/08/18 from BDO regarding Notice of Conclusion of Audit

6.6 To receive feedback/report[s] on conferences/meetings –

24/07/18  OVW Training IT/Website/Social Media at Coedpoeth

05/09/18  SLCC Regional Conference at Llandudno

29/09/18  OVW AGM Motions for agenda

7  Planning  www.denbighshire.gov.uk/planning

To confirm the Council’s response to

7.1  Application 20/2018/0540  Change of use of touring caravan site by the siting of 10 no holiday studios, installation of a package treatment plant and associated works on land at the Three Pigeons Inn, Graigfechan

7.2  Application  20/2018/0650  Details of materials to be used in the construction of external surfaces including the proposed electric sub-station submitted in accordance with condition no 14 of planning permission code no 20/2016/1137 – land west of Wrexham Road Llanfair D C

7.3  Application 20/2018/0696  Erection of extensions, re-modelling and re-roof of existing dwelling and construction of partially submerged garage and relocation of vehicle entrance – Hirdir, Pentrecelyn

7.4  Application 20/2018/0727  Variation of condition no 2 of planning permission code no 20/2017/0819 to allow revisions to the plans and documents in relation to proposed school on Glebe Land opposite Bron y Clwyd, Llanfair D C

To consider

7.5  Application 20/2018/0792  Conversion of redundant rural building to form a dwelling, installation of a new septic tank, alterations to existing vehicular access, erection of a detached car port building and associated works – outbuilding at Garreg Lwyd, Pentrecelyn

7.6 Application 20/2018/0802  Details of foul and surface water drainage submitted in accordance with condition 13 of planning permission code no 20/2016/1137/PF – land west of Wrexham Road, Llanfair D C

8  Highways & Environment

8.1  Guest Speaker –  Mr Ben Wilcox-Jones, Senior Engineer, DCC

8.2  Church Wall, Llanfair D C – To consider update on quotations

9  Standing Orders

To add the following clauses

“1.7  The contributions or speeches by a councillor shall relate only to the motion under discussion and shall not exceed 3 minutes without the consent of the chair of the meeting

1.8  A meeting shall not exceed a period of 2 hours”

PART 2  Confidential Items – Exclusion of Press & Public

10  Financial Matters – To

10.1  approve payment of accounts/invoices/expenses claims

10.2  consider requests for financial aid

10.3  review and approve amendments to financial regulations, risk assessment and internal controls – implications of non-compliance or breach under GDPR

11  DATES OF FUTURE MEETINGS

2018    8 Oct, 12 Nov, 10 Dec                2019   14 January, 11 February, 11 March

COUNCIL AGENDA MONDAY 9 JULY 2018

CYNGOR CYMUNED   LLANFAIR DYFFRYN CLWYD   COMMUNITY COUNCIL

CLERK – MRS EIRWEN GODDEN

35 MAES CANTABA

RUTHIN  LL15 1YP

TEL 01824 707151  eirwengodden@aol.com

2 JULY 2018

An Ordinary Meeting of the Community Council is to be held on MONDAY 9 JULY 2018 at 7.00 PM AT THE GENUS CENTRE, LLANRHYDD, RUTHIN LL15 2UP.  Councillors are required to attend to give consideration to the matters listed on the agenda below.

Eirwen Godden, Clerk to the Council

AGENDA

PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Declarations of Interest

3  Community Matters –

To receive and consider updates on

3.1  Community Gardens [Guest Speaker – Emily Reddy, Community Development Officer, DCC Housing Section]

3.2  Mains Gas  3.3  Defibrillator at Graigfechan 3.4 Community Newsletter

4  Confirmation of minutes of the Ordinary Meeting held on 11 June 2018

5  Matters Arising

6  Correspondence –  To consider

6.1 Email dated 18/06/18 from the Independent Remuneration Panel for Wales [IRPW] regarding the requirement to publish a statement of payments made to members by 30 September together with completed pro-forma sent to the IRPW

6.2  Email dated 02/07/18 re invitation to DCC’s Civic Service to be held at St Asaph Cathedral on 23/09/18

6.3 Feedback/report[s] on conferences/meetings attended

7  Planning  www.denbighshire.gov.uk/planning

To confirm the Council’s response to

7.1  Application 20/2018/0505  Details of the vehicular access and associated highway works submitted in accordance with condition number 10 of planning permission code number 20/2016/1137/PF – Land west of Wrexham Road, Llanfair D C

7.2  Application  20/2018/0518  Siting of 4 no glamping domes, installation of a septic tank and associated works on land adjoining Ty Famau, Llanfair D C

To consider

7.3  Application 20/2018/0587  Erection of extension to dwelling to provide annex accommodation at Plas Bedw, Pentrecelyn, Ruthin

8  Highways & Environment

To receive and consider an update re quotations

8.1  Church Wall, Llanfair D C

PART 2  Confidential Items – Exclusion of Press & Public

9  Financial Matters – To

9.1  approve payment of accounts/invoices

9.2  consider requests for financial aid

9.3  receive an update on the external audit process

 10  DATES OF FUTURE MEETINGS

2018   10 Sept, 8 Oct, 12 Nov, 10 Dec

2019   14 January, 11 February, 11 March

 

COUNCIL AGENDA 11 JUNE 2018

CYNGOR CYMUNED   LLANFAIR DYFFRYN CLWYD   COMMUNITYCOUNCIL

CLERK – MRS EIRWEN GODDEN

35 MAES CANTABA

RUTHIN  LL15 1YP

TEL 01824 707151  eirwengodden@aol.com

4 JUNE 2018

An Ordinary Meeting of the Community Council is to be held on MONDAY 11 JUNE 2018 at 7.00 PM AT YSGOL PENTRECELYN.  Councillors are required to attend to give consideration to the matters listed on the agenda below.

Eirwen Godden, Clerk to the Council

AGENDA

PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Declarations of Interest

3  Community Matters –

To receive and consider updates on

3.1  Mains Gas  3.2  Urdd Eisteddfod 2020 Funding Appeal

4  Confirmation of minutes of the AGM/Ordinary Meeting held on 21 May 2018

5  Matters Arising

6  Correspondence –  To consider

6.1 Broadband  6.2 Neighbourhood Plan – Emails dated 30 May 2018 from DCC’s Economic & Business Development Officer [Stuart Whitfield] and Business Improvement & Modernisation – Community Development Officer [Amy D Selby]

6.3 Feedback/report[s] on conferences/meetings attended

7  Planning  www.denbighshire.gov.uk/planning

To consider

7.1  Application 20/2018/0484 Erection of ground floor extension to dwelling – Branas, Llanfair D C

7.2  Application 20/2018/0448 Erection of detached bungalow – land at Clover Bank Eyarth to Haymakers Road, Llanfair D C

7.3  Response from Planning Officer [Denise Shaw] re static caravan at Ty Coch, Graigfechan – Email dated 23 May 2018

8  Highways & Environment

To receive and consider an update re

8.1  Church Wall, Llanfair D C

8.2  Community Garden at Graigfechan – Guest Speaker – Emily Reddy, Community Development Officer, DCC Housing Section

 PART 2  Confidential Items – Exclusion of Press & Public

9  Financial Matters – To

9.1  approve payment of accounts/invoices

9.2  consider requests for financial aid

9.3  receive an update on insurance renewal

9.4  consider the pay & conditions of service of the Clerk

 10  DATES OF FUTURE MEETINGS

2018   9 July, 10 Sept, 8 Oct, 12 Nov, 10 Dec

2019  14 January, 11 February, 11 March

 

COUNCIL AGENDA MONDAY 21 MAY 2018

CYNGOR CYMUNED   LLANFAIR DYFFRYN CLWYD   COMMUNITYCOUNCIL

CLERK – MRS EIRWEN GODDEN

35 MAES CANTABA

RUTHIN  LL15 1YP

TEL 01824 707151  eirwengodden@aol.com

14 MAY 2018

The Annual General Meeting to be followed by an Ordinary Meeting of the Community Council is to be held on MONDAY 21 MAY 2018 at 7.30 PM [PLEASE NOTE CHANGE OF TIMEAT  YSGOL PENTRECELYN .  Councillors are required to attend to give consideration to the matters listed on the agenda below.

Eirwen Godden, Clerk to the Council

AGENDA

PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Retiring Chairman’s Remarks

3  Election of Chairman and Vice-Chairman for 2018/19

4  Declarations of Interest

5  Minutes of the AGM/Ordinary Meeting 17 May 2017 [confirmed on 5 June 2017]

6  Community Matters –

To receive and consider updates on

6.1  Mains Gas  6.2  Defibrillators  6.3  Neighbourhood Plan & Community Survey

6.4  Broadband

7  Confirmation of minutes of an Ordinary Meeting held on 16 April 2018

8  Matters Arising

9  Correspondence –

9.1  To consider One Voice Wales’ response dated March 2018 to the Independent Review Panel [Review of Community & Town Council Sector in Wales]

10  General Data Protection Regulations

10.1  To consider and approve the Audit of Personal Data held by the Community Council, Lawful basis for holding Data, Consents, Sharing, Internal Processes & Protection and Action[s] Needed

10.2 To consider and approve draft

[a]  Privacy Notice [b] Information & Data Protection Policy [c] Document Retention & Disposals Policy

11  Planning  www.denbighshire.gov.uk/planning

To consider

11.1  Application 14/2018/0360  – Borrow pit for the extraction of aggregate solely for use in the construction of the approved Clocaenog Forest Wind Farm

11.2  Amended Application 20/2017/1156 Erection of a new calf rearing unit comprising two rearing sheds, offices, storage building and midden facility and associated works – Genus Green Park, Llanrhydd

11.3  Email dated 11 May 2018 from Mr Steve Whipp Re Static Caravans in the Vale of Clwyd

12  Highways & Environment

To receive and consider an update re

12.1  Parking at Bron y Clwyd, Llanfair D C

12.2  Church Wall, Llanfair D C

12.3  Community Garden at Graigfechan

PART 2  Confidential Items – Exclusion of Press & Public

13  Financial Matters

13.1  End of Year Audit

[a]  Action to be taken following receipt of the Internal Auditor’s Report 2017-18

[b]  Approval of Accounting Statement 2017-18 & Annual Governance Statement

[c]  Approval of Amendments to the Receipts & Payments Statement 2017-18

13.2  Payment of Accounts/Invoices

13.3  Requests for Financial Aid

13.4  Insurance Renewal

13.5 Consideration of issues raised following the Risk Assessment carried out in April

13.6  Arrangements for Annual Review of Financial Regulations, Risk Assessment & Internal Controls in particular with regard to the impact of the new General Data Protection Regulation

13.7  Pay & Conditions of Service of the Clerk

14  DATES OF FUTURE MEETINGS

2018  11 June 9 July, 10 Sept, 8 Oct, 12 Nov, 10 Dec

2019  14 January, 11 February, 11 March