TEL 01824 707151


An Ordinary Meeting of the Community Council is to be held on MONDAY 10 SEPTEMBER 2018 at 7.00 PM AT THE GENUS CENTRE, LLANRHYDD, RUTHIN LL15 2UP.  Councillors are required to attend to give consideration to the matters listed on the agenda below.

Eirwen Godden, Clerk to the Council


PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Declarations of Interest

3  Community Matters –

To receive and consider updates on

3.1  New School Llanfair D C

3.2  Mains Gas  3.3  Defibrillator at Graigfechan 3.4 Community Plan/Newsletter

4  Confirmation of minutes of the Ordinary Meeting held on 9 July 2018

5  Matters Arising

6  Correspondence –  To consider

6.1 Letter dated 14/07/18 and email dated 30/08/18 regarding the World War 2 Air Crash Llanfair D C Memorial

6.2 Email dated 06/08/18 from Wales Audit Office about the Community Council’s participation in the 2018 study – effectiveness of internal audit controls

6.3 Update on Community & Town Council Review

6.4  Email dated 07/08/18 – Resignation of Councillor

6.5  Letter dated 13/08/18 from BDO regarding Notice of Conclusion of Audit

6.6 To receive feedback/report[s] on conferences/meetings –

24/07/18  OVW Training IT/Website/Social Media at Coedpoeth

05/09/18  SLCC Regional Conference at Llandudno

29/09/18  OVW AGM Motions for agenda

7  Planning

To confirm the Council’s response to

7.1  Application 20/2018/0540  Change of use of touring caravan site by the siting of 10 no holiday studios, installation of a package treatment plant and associated works on land at the Three Pigeons Inn, Graigfechan

7.2  Application  20/2018/0650  Details of materials to be used in the construction of external surfaces including the proposed electric sub-station submitted in accordance with condition no 14 of planning permission code no 20/2016/1137 – land west of Wrexham Road Llanfair D C

7.3  Application 20/2018/0696  Erection of extensions, re-modelling and re-roof of existing dwelling and construction of partially submerged garage and relocation of vehicle entrance – Hirdir, Pentrecelyn

7.4  Application 20/2018/0727  Variation of condition no 2 of planning permission code no 20/2017/0819 to allow revisions to the plans and documents in relation to proposed school on Glebe Land opposite Bron y Clwyd, Llanfair D C

To consider

7.5  Application 20/2018/0792  Conversion of redundant rural building to form a dwelling, installation of a new septic tank, alterations to existing vehicular access, erection of a detached car port building and associated works – outbuilding at Garreg Lwyd, Pentrecelyn

7.6 Application 20/2018/0802  Details of foul and surface water drainage submitted in accordance with condition 13 of planning permission code no 20/2016/1137/PF – land west of Wrexham Road, Llanfair D C

8  Highways & Environment

8.1  Guest Speaker –  Mr Ben Wilcox-Jones, Senior Engineer, DCC

8.2  Church Wall, Llanfair D C – To consider update on quotations

9  Standing Orders

To add the following clauses

“1.7  The contributions or speeches by a councillor shall relate only to the motion under discussion and shall not exceed 3 minutes without the consent of the chair of the meeting

1.8  A meeting shall not exceed a period of 2 hours”

PART 2  Confidential Items – Exclusion of Press & Public

10  Financial Matters – To

10.1  approve payment of accounts/invoices/expenses claims

10.2  consider requests for financial aid

10.3  review and approve amendments to financial regulations, risk assessment and internal controls – implications of non-compliance or breach under GDPR


2018    8 Oct, 12 Nov, 10 Dec                2019   14 January, 11 February, 11 March