COUNCIL AGENDA MONDAY 21 MAY 2018

CYNGOR CYMUNED   LLANFAIR DYFFRYN CLWYD   COMMUNITYCOUNCIL

CLERK – MRS EIRWEN GODDEN

35 MAES CANTABA

RUTHIN  LL15 1YP

TEL 01824 707151  eirwengodden@aol.com

14 MAY 2018

The Annual General Meeting to be followed by an Ordinary Meeting of the Community Council is to be held on MONDAY 21 MAY 2018 at 7.30 PM [PLEASE NOTE CHANGE OF TIMEAT  YSGOL PENTRECELYN .  Councillors are required to attend to give consideration to the matters listed on the agenda below.

Eirwen Godden, Clerk to the Council

AGENDA

PART 1  The Press and Public are invited to attend this part of the meeting

1  Apologies for absence

2  Retiring Chairman’s Remarks

3  Election of Chairman and Vice-Chairman for 2018/19

4  Declarations of Interest

5  Minutes of the AGM/Ordinary Meeting 17 May 2017 [confirmed on 5 June 2017]

6  Community Matters –

To receive and consider updates on

6.1  Mains Gas  6.2  Defibrillators  6.3  Neighbourhood Plan & Community Survey

6.4  Broadband

7  Confirmation of minutes of an Ordinary Meeting held on 16 April 2018

8  Matters Arising

9  Correspondence –

9.1  To consider One Voice Wales’ response dated March 2018 to the Independent Review Panel [Review of Community & Town Council Sector in Wales]

10  General Data Protection Regulations

10.1  To consider and approve the Audit of Personal Data held by the Community Council, Lawful basis for holding Data, Consents, Sharing, Internal Processes & Protection and Action[s] Needed

10.2 To consider and approve draft

[a]  Privacy Notice [b] Information & Data Protection Policy [c] Document Retention & Disposals Policy

11  Planning  www.denbighshire.gov.uk/planning

To consider

11.1  Application 14/2018/0360  – Borrow pit for the extraction of aggregate solely for use in the construction of the approved Clocaenog Forest Wind Farm

11.2  Amended Application 20/2017/1156 Erection of a new calf rearing unit comprising two rearing sheds, offices, storage building and midden facility and associated works – Genus Green Park, Llanrhydd

11.3  Email dated 11 May 2018 from Mr Steve Whipp Re Static Caravans in the Vale of Clwyd

12  Highways & Environment

To receive and consider an update re

12.1  Parking at Bron y Clwyd, Llanfair D C

12.2  Church Wall, Llanfair D C

12.3  Community Garden at Graigfechan

PART 2  Confidential Items – Exclusion of Press & Public

13  Financial Matters

13.1  End of Year Audit

[a]  Action to be taken following receipt of the Internal Auditor’s Report 2017-18

[b]  Approval of Accounting Statement 2017-18 & Annual Governance Statement

[c]  Approval of Amendments to the Receipts & Payments Statement 2017-18

13.2  Payment of Accounts/Invoices

13.3  Requests for Financial Aid

13.4  Insurance Renewal

13.5 Consideration of issues raised following the Risk Assessment carried out in April

13.6  Arrangements for Annual Review of Financial Regulations, Risk Assessment & Internal Controls in particular with regard to the impact of the new General Data Protection Regulation

13.7  Pay & Conditions of Service of the Clerk

14  DATES OF FUTURE MEETINGS

2018  11 June 9 July, 10 Sept, 8 Oct, 12 Nov, 10 Dec

2019  14 January, 11 February, 11 March