Minutes for September 2nd 2015

CYNGOR CYMUNED
LLANFAIR DYFFRYN CLWYD
COMMUNITY COUNCIL

Minutes of the meeting held at the Neuadd Eleanor, Llanfair D.C. on Wednesday 2nd September 2015 at 7.00 P.M.

Present Councillors-Keith Moulsdale (Chair), Gwyneth Griffiths (V.Chair), John Pugh, Wini Davies, Steve Whipp, Jayne Mayers, Tim Faire, Dennis Edwards and David Baker.

Residents-David Greenhalgh, Ian Fleming and the Clerk.

PART 1

APOLOGIES-Cllr Medwen Roberts and County Councillor Hugh H Evans OBE.

  1. MINUTES

Minutes of the meeting held at Neuadd Eleanor on 1st July 2015 which were previously circulated.

RESOLVED-The minutes were approved and signed by the Chairman.

  1. MATTERS ARISING

Members raised concerns regarding the website and the lack of communication from Mr Chris Birchall on updating the site to their satisfaction. They considered terminating the verbal contract with Mr Birchall and to consider looking elsewhere for a website designer. Having paid Mr Birchall for his services members felt let down on this matter. The Clerk advised members that he would make one final effort in contacting Mr Birchall before making enquiries on getting a website designer. The Clerk advised members that he had already contacted the Ruthin Town Council Clerk who had advised him of a local designer who undertook updating their website.

Mr Ian Fleming stated he also knew of an individual who could undertake such work.

The Clerk advised members that the translator had work on the May 2015 and July 2015 minutes in hand.

Councillor Tim Faire made comment on the installation of high powered cables within the Community Council area.

Councillor John Pugh answered questions put to the meeting by Councillor Steve Whipp on the planning meeting held at Trefnant on 28th July 2015.

RESOLVED-The Clerk be instructed to contact Mr Chris Birchall as a matter of urgency regarding the website and to keep members updated on his progress and Councillor Tim Faire and John Pugh be thanked on their comments.

  1. CORRESPONDENCE

The Clerk advised only three items to report on

188.1   Letter from Denbighshire County Council on a new electronic procurement system

188.2 Invitation from Nightingale House to attend a Thanksgiving Service to be held on Friday 11th September 2015.

188.3 The Clerk requested approval to attend the next meeting of the Society of Local Council Clerks in Flint on 10th September 2015.

RESOLVED-That the correspondence be noted.

Minute 188.2 No member able to attend the Service.

Minute 188.3 Approval be given to the Clerk to attend.

  1. PLANNING

189.1 Application 20/2015/0709—Erection of two storey extension—6 Bron Y Clwyd—Llanfair D.C.-Ruthin.

This application was considered by the Chairman and Councillors Gwyneth Griffiths and Steve Whipp. The members fully supported the application.

RESOLVED-Confirm action by the Chairman and fellow Councillors.

  1. HIGHWAYS AND ENVIRONMENT

190.1 The Clerk advised members that he had been notified that surfacing work from A525 to B5429 had been allocated funds in 2016/17.

190.2 Work from the A494 to Eyarth Crossroads to be undertaken in 2015/16.

Councillor John Pugh stated that some work had been commenced on the latter but he considered it a waste of money. The Clerk to advise Denbighshire County Council that members thought that the A525/B5429 should be included in 2015/16.

190.3 Councillor Steve Whipp commented on the lack of action by the local farmer in not laying the 50 tons of road shavings on the bridleway from Ysgol Llanfair D.C. to Bryn-Fferm-Obwst. Councillor John Pugh commented that he could arrange for a contractor to undertake the work and the Community Council make payment. Councillor Steve Whipp considered this suggestion unacceptable as the matter should be settled between the County Council and the local farmer. Councillor Whipp also commented on the condition of side roads within the Community Council area.

RESOLVED-The Clerk be requested to contact Denbighshire County Council regarding the time schedule for resurfacing work and for them to contact the local farmer regarding the bridleway. The Clerk to consider contacting County Councillor Hugh Evans OBE if no satisfactory action is forth coming.

PART 2

  1. FINANCE

191.1 The Clerk submitted to members financial statements for the financial period 1st April 2015 to 31st August 2015 for the General and Business Accounts.

He reported that the cheque for £200 payable to Ysgol Pentrecelyn had not yet been cleared at the bank and he had contacted the school on this matter.

191.2 The Clerk apologised to members that he had unfortunately omitted from the minutes of the 1st July 2015 a payment of £96 to Hacker Young for external audit services.

RESOLVED-The Clerk was thanked for the financial statements and his observations.

191.3 The Clerk submitted a request for payment of  salary for the six months ending 30th September 2015. The two new members were advised that he was normally paid half of the salary granted in the previous financial year then making a final decision on his salary for 2015/16 at the November meeting. The amount paid for the previous financial year being £2259.20.

The Clerk explained to members that he had now arranged with Denbighshire Voluntary Services Council that they would now process his salary payments.

He had been advised that a payment of £60 per annum would be levied.

RESOLVED-That the Clerk be paid an interim payment of £1130.00.

191.4 The Clerk then submitted applications for financial assistance.

  • Denbighshire Voluntary Services Council-Renewal of Membership.
  • An email received by Councillor John Pugh regarding the planting of flowers at the War Memorial.
  • St Kentigern Hospice.

RESOLVED-Payments be made as follows

  • £15
  • £120
  • This application be deferred until the March Meeting.

Members decided on a change of policy towards applications for financial assistance.

The Chairman stated he felt that more consideration should be given to the local community when considering assistance, members concurred with this view.

On a proposal from Councillor Steve Whipp and Seconded by Councillor David Baker the following motion was put forward.

Applications received from within the Community Council area to be considered on merit as and when received, all other applications to be considered at the March meeting of each financial year.

RESOLVED-Carried Unanimously.  

  1. Date of the next meeting NEUADD ELEANOR ON WEDNESDAY 4TH NOVEMBER 2015 AT 7.00PM

There being no further business the Chairman declared the meeting closed.